Finance & Office Administrator

We are looking for a Finance & Office Administrator with strong practical bookkeeping experience to take ownership of our day-to-day office operations and financial administration. This is a hybrid role combining traditional office management (facilities, supplies, vendor coordination) with hands-on bookkeeping (debtor/creditor management, payment processing, VAT prep) in close collaboration with our accountants. 

This role suits someone who is highly organised, comfortable working independently, confident with accounting software, and happy operating across both financial and administrative responsibilities. 

Key Responsibilities 

Bookkeeping & Financial Administration 

  • Manage debtor (accounts receivable) process: issuing invoices, tracking payments, chasing overdue accounts 

  • Manage creditor (accounts payable) process: processing supplier invoices, matching to POs/delivery notes, maintaining payment terms 

  • Prepare payment runs for director review and approval 

  • Prepare VAT return figures for submission by our outsourced accountants 

  • Produce regular debtor/creditor reports 

  • Maintain accurate, up-to-date ledger records in Sage 

  • Credit card reconciliations 

  • Bank reconciliations  

  • Petty cash management

Liaison with Outsourced Accountants 

  • Provide clean, coded financial data to accountants for management accounts preparation 

  • Coordinate with accountants on VAT submissions, payroll, and other periodic requirements 

  • Act as first point of contact for day-to-day accountant queries 

Office Management 

  • Order and manage office supplies and equipment 

  • Manage facilities and liaise with building/office service providers 

  • Act as main point of contact for office-related vendors and contracts 

  • General office administration and day-to-day operational support 

The Person 

  • Proven experience in a bookkeeping or accounts administration role  

  • Practical, hands-on experience with accounting software (Sage, Xero or QuickBooks) 

  • Experience managing accounts receivable and accounts payable processes end-to-end 

  • Strong organisational skills and ability to manage competing priorities 

  • High attention to detail and comfort working with numbers 

  • Prior experience in a similar hybrid office manager/bookkeeper role in an SME 

  • Experience liaising directly with external accountants 

  • Self-directed and comfortable operating with a high degree of autonomy. 

  • Collaborative and proactive, with a “can do” attitude and a commitment to getting things done. 

Benefits 

  • Competitive salary, commensurate with experience. 

  • Company Pension and Health Insurance schemes. 

  • Generous annual leave entitlement. 

Location 
Dublin (Sandyford). Hybrid working model with a minimum of three days per week in-office. 

About ReAction 
At ReAction, we’re driving the future of commerce marketing, where creativity meets data and strategy turns into real-world results. Here, you’ll work at the heart of one of the fastest-growing areas in marketing.  

We’re a team that’s direct, driven and always learning, passionate about doing things better, faster and smarter. If you thrive in an environment that values curiosity, accountability and action, ReAction is the place to make your mark. 

Interested? Drop us a CV at careers@wearereaction.com